The Hierakonpolis Expedition's Privacy Notice
The Hierakonpolis Expedition / Friends of Nekhen ('we') are committed to protecting and respecting your privacy. Whichever way you visit our site, you are entitled to the protection of your personal data. Please read the following carefully to understand our views and practices regarding your personal data and how we treat it.
If you have any queries about this Policy or how we use your personal information, please contact us using the details provided
This policy (together with our Terms and Conditions and any other documents referred to in it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it. By visiting www.hierakonpolis-online.org you are accepting and consenting to the practices described in this policy.
1. Your Consent
We require your consent to use your information for certain purposes. By using this website, you consent to our processing such information in accordance with this Privacy Policy. In particular:
- Where necessary to do so for the legitimate interests of the Expedition, you consent to us transferring and storing your data outside of the UK and European Economic Area (EEA) if necessary (although we normally store your data within the UK; if any data were to be transferred outside the EEA, we have processes in place to ensure compliance with this Privacy Policy and the Data Protection Act 2018).
- You consent to us processing your data for our own fundraising purposes, including as set out below.
2. How do we collect your information?
We obtain personal information from you when you use our website, enquire about our activities, make a donation to the Friends of Nekhen or otherwise provide us with personal information.
Please note that we do not seek to gather information where it is reasonable to conclude that an individual has made an effort to keep that information confidential or that they would reasonably expect such information about them to be kept private, such as information regarding family life on social networks, revealing personal relationships that exist outside the business world or information which is considered ‘sensitive’ under the regulations. Examples of this type of sensitive data (known as “special category data”) would be information about health, race, religious beliefs, political views, trade union membership, sex life or sexuality, or genetic/biometric information.
3. What information do we collect?
We collect personal data as defined by the Act. We gather general information about the use of our website, such as which pages users visit most often and which services, events or facilities are of most interest. We may also track which pages users visit when they click on links in emails. We may use this information to personalise the way our website is presented when users visit, to make improvements to our website and to ensure we provide the best service for users. Wherever possible we use aggregated or anonymous information which does not identify individual visitors to our website.
The personal information we collect might include name,email address, postal address, telephone number, and data regarding any donations you may have made to the 'Friends of Nekhen'. We may also collect technical site usage information, including your browser or device type or the Internet Protocol address used to connect your computer or device to the Internet.
We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided us with changes, for example if you change your email address or name, and you wish us to know, please contact us.
4. How do we use this information?
We will use your personal information:
- for data analysis, and to identify usage trends and evaluate and improve website and communications;
- to respond to legal requests;
We do not intend to use your personal information for electronic marketing purposes by third parties and any personal information acquired from your visit to our site is not passed on to third parties for any reason, other than outlined below.
5. Do we share your information with anyone else?
If you make a payment or donation to us we will need to share your information with our payment processor. By paying via our payment processor you agree to accept their terms and conditions for the use of their services, including their privacy policy. We suggest that you read their privacy policy when using their service as we are not responsible for data you share with them.
We may also need to disclose your information if required to do so by law or as expressly permitted under the Act. We will disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation.
We may need to share your information with our service providers, associated organisations and agents for the purposes described above.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or the actions or omissions of third parties. Please check these policies before you submit any personal data to these websites.
6. How do we protect personal information?
We use a secure service when you make a payment through our website, via a virtual gateway operated by PayPal. Our online payment system is Payment Card Industry Data Security Standard compliant.
We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up to date and kept only for so long as is necessary for the purposes for which it is used. However, you should be aware that the use of the Internet is not entirely secure and although we will do our best to protect your personal data, we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via the Internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access. You are responsible for keeping secure any login details or password you use.
We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).
7. Your rights
Although we do not at this time do so, you have the right to ask us not to process your personal data for marketing purposes.
8. Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.
9. Changes to this policy
Any changes we may make to our Privacy Policy in the future will be posted on this page . Please check back frequently to see any updates or changes to our Privacy Policy. By continuing to use our website or any of our services you will be deemed to have accepted such changes.
For any questions or comments about this policy, please contact us
This Privacy Policy was last amended in May 2024.